ECTRA Board of Directors Meeting

Monday, September 11, 2023 at 7:00 pm via Zoom
Contact Carolyn Blocker for Zoom Info 

AGENDA for Directors’ Meeting

Monday, September 11, 2023 at 7:00 pm Zoom

ECTRA members are invited to attend all Directors’ meetings


  1. Call to order
  2. Review and approval of Minutes June 12, 2023 – Diana Murphy
  3. Treasurer’s Accounts Second Quarter Report– Megan Meldrum
  4. Old Business:
    1. ECTRA Promotion and Advertising update – Jeannette Cole
    2. Mail Chimp/newsletter progress
    3. Data Collection Program File Maker Pro :
    4. Should ECTRA update their original DVD on competitive trail riding for promotional purposes?
    5. Update on the new Printify Store and how it works and who will oversee it going forward?
    6. Plan for disbursing new ECTRA logo sticker/decals.
    7. Do we want to do Equine Affair 2023 or Harrisburg 2024?
    8. Action to have new 3-fold brochures printed.
    9. Should we allow ride managers to have access to our rider/horse numbers for their use creating their ride entry information? [This would give them up to date information to determine who is a current member/horse.] – Marilyn Miles
    10. Search for new source for drug testing. – Joan Hiltz VMD
    11. Ideas about how to make online payments more secure. – Beth Sheldon d.
    12. Sanctioning/Insurance Report – Rebecca Wachtel
  1. New Business:
    1. Discussion on how ECTRA can help ride management with the cost of hiring veterinarian judges.
    2. Discussion on how to encourage riders to enter rides before a ride entry deadline.
    3. Consideration of a policy that the board can vote to notice the work/involvement of a member by a donation to their favorite charity. – Louise Lester
    4. Discussion on whether Volunteers can obtain mileage for each of the jobs they do at a single ride i.e. timer/secretary. – Louise Clarino

  2. Membership questions and comments.
  3.  Adjourn